Review and Manage Automations

Open Automations to see every pipeline in the project. Each row shows its status, mode, destination count, approved and proposed topics, recent run activity, next WordPress post, and credit use.

Select an automation to open its operating page.

Read the pipeline

The pipeline shows the current position of live work:

• Research chooses and validates a topic.
• Write creates the article and Facebook copy.
• Image prepares article and social images.
• Review waits for approval in Manual mode.
• Publish schedules WordPress and queues Facebook.
• Learn records outcomes for future work.

A queued run may appear calm while it waits for its WordPress time slot. This is normal; open the run to see its scheduled go-live time.

Work through On your desk

On your desk collects items that need a decision. Depending on the automation, it can include:

• Drafts waiting for review.
• Proposed topics.
• Proposed or contested learnings.
• Repost candidates and winners from your other pages. See Reposting and viral transfers.
• The latest failed run.

Treat this section as the daily queue. Resolve publishing problems first, then drafts, topics, and learnings.

Review a draft

Open a draft from On your desk or the Runs tab.

1. Confirm that the topic, article, and image refer to the correct subject.
2. Inspect the social image and change its template, style, image, or framing if needed.
3. Read the Facebook caption and first comment.
4. Select Approve & publish or Reject.

Approval schedules the existing article in the next free WordPress slot. When Facebook pages are configured, the Facebook post is queued after the WordPress URL is available.

Use the Runs tab

Runs is the audit trail for generated and published work. Common statuses are:

• Pending or Running: work is in progress.
• Needs review: a Manual draft needs a decision.
• Scheduled on WordPress: the WordPress post is prepared and waiting for its scheduled time.
• Publishing: the destination is being updated.
• Published: publication finished.
• Failed: open the reason and logs, fix the cause, then retry.
• Rejected: a reviewer discarded the draft without publishing it.
• Cancelled: the run was stopped before completion.

From a run you can inspect details and logs, retry failed or stuck work, cancel work that has not created a WordPress post, or pull a scheduled post back to review when the option is available.

Manage Topics

Topics can be proposed, approved, rejected, or used by a run.

• Approve ideas that fit the audience and are distinct from recent coverage.
• Reject irrelevant, duplicate, or weak ideas.
• Select Propose 10 topics to mine a fresh batch from research, or add a topic manually.
• Use Run all approved in Manual mode when you want to turn the approved backlog into drafts.
• Add a custom title from Run now when you already know what should be covered.

Manage Learnings and playbooks

Learnings are evidence-backed instructions for future general content, titles, or captions. A playbook consolidates approved learnings into guidance the automation can apply.

Review proposed learnings before they influence future work. You can edit, approve, reject, retire, or resolve contested learnings. Learnings may apply only to one automation or project-wide.

When starting a related automation, you can import and adapt approved learnings from another automation instead of beginning with an empty playbook.

Use Analytics and Insights

Analytics compares publishing volume, outcomes, and credit efficiency. Use it after enough posts have collected results; avoid changing several settings after every individual post.

For Facebook reach automations with a competitor list, Insights summarizes the research evidence behind topic choices. Use it to check that the selected list, filters, and engagement gate are producing relevant source material.

A practical review rhythm

• Daily: Clear failed runs and review desk items.
• Weekly: Review topic quality, outcomes, and new learnings.
• Monthly: Compare article types, captions, image templates, pages, posting slots, and credit efficiency before making broader changes.